Chapter Rules of
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Article I—Name of the Chapter
The name of this chapter as assigned by the State Executive Committee shall be Eta Delta Chapter of Texas State Organization of The Delta Kappa Gamma Society International.
Article II—Objective / Purpose
The objective of Eta Delta chapter shall be to promote the Mission and Purposes of The Delta Kappa Gamma Society International as found in the Constitution, Article II.
Article III—Membership
Section A. Active members
The membership of the Eta Delta chapter shall be composed of active, reserve, and honorary members in
accordance with the Constitution, Article III and International Standing Rules section 3.0. Active members are employed in educational work at the time of the election or have been retired from an educational position. An active member shall participate in the activities of the Society. Active members shall not exceed a total of forty-five.
Section B. Reserve members
Reserve membership shall be granted by majority vote to only those who are unable to participate fully in the activities of the Society because of physical disability and/or geographical location. (Constitution 2002 Article III-B-2)
Section C. Honorary members
Honorary membership shall be women not eligible for active membership who have rendered notable service to education or to women and are elected to honorary membership in recognition of such service. They shall be privileged to participate in all activities except that of holding office.
Section D. New members
Section E. Termination of Membership
Section F. Membership Records
Section G. Reinstatement to Membership
Upon written request, a former active member or present reserve member may be returned to active
membership. No reinstatement fee is required.
Article IV—Finances
Section A. Governance of Finances
Where applicable, the Constitution, Article IV and International Standing Rules, Section 4.0, shall govern
chapter finances.
Section B. Annual Dues
Article V—Organization
Section A. Chapter
Eta Delta shall participate in activities of Area III as assigned by the state executive board.
Section C. Coordinating Council
Article VI—Officers and Related Personnel
Section A. Officers
Article VII—Chapter Executive Board
Section A. Members
The duties of the executive board shall be those specified in the Constitution, Article VII, Section C.
Section C. Meetings
The executive board shall meet at least twice annually.
A quorum shall be a majority of the voting members of the board.
Article VIII—Committees
Section A. Standing Committees of Eta Delta shall be governed by the Constitution, Article VIII
Section D. Voting
All members being notified, matters requiring immediate action may be voted upon by postal or
electronic mail, or in an electronic meeting wherein all members may simultaneously hear one another
and participate during the meeting. A majority vote of committee members shall be required for action.
Article IX—Chapter Meetings
Section A. Meetings
A quorum for chapter business shall be 40% (rounded to the next whole number) of the active
membership.
Article X—Publications
Section A. Chapter Newsletter
Section B. Chapter Website
The chapter shall maintain a website that is certified by the society. The service subscription shall be
included in the budget.
Section C. Special Publications
Any special publications (e.g., chapter brochures) must be approved by the chapter president before
printing.
Section D. Approval of Content
The chapter president shall approve the content of any publication (e.g., newsletter, yearbook,
brochure, article submitted to a news organization) prior to release.
Article XI—Special Chapter Policies
Section A. Grant-in-Aid
Article XII—Amendments
Section A. Provisions for Amendments
These chapter rules may be amended by a two-thirds vote of members present at a chapter meeting
following a thirty-day previous notice of the proposed amendment(s).
Section B. Method of Amending
When an amendment(s) is to be considered, a written amendment shall be presented at the meeting
prior to the meeting at which voting will take place and will also be included in the newsletter prior to
the voting.
Article XIII—Parliamentary Authority
Section A. Governing Documents
Roberts Rules of Order Newly Revised (current edition) shall govern the proceedings of Eta Delta
Chapter in all cases not provided for in the Constitution, International Standing Rules, and State
Bylaws, State Rules, and these chapter rules.
Section B. Revision of Chapter Rules
Chapter Rules should be revised when the chapter votes to change a policy, when The Delta Kappa Gamma Society International and/or the Texas State Organization, make changes which affect chapter rules.
Article XIV—Dissolution
In the event that it becomes necessary for Eta Delta Chapter to dissolve, there must be strict adherence to the provision of the Constitution, Article XIX, 3, and the State Rules, Section 16.2.
Note 1: These Chapter Rules were amended and approved by chapter vote on April 6, 2002
Note 2: These Chapter Rules were updated and reprinted by on April 8, 2010
Note 3: These Chapter Rules were updated and reprinted on October 21, 2012
Note 4: These Chapter Rules were updated and reprinted on February 17, 2013
The name of this chapter as assigned by the State Executive Committee shall be Eta Delta Chapter of Texas State Organization of The Delta Kappa Gamma Society International.
Article II—Objective / Purpose
The objective of Eta Delta chapter shall be to promote the Mission and Purposes of The Delta Kappa Gamma Society International as found in the Constitution, Article II.
Article III—Membership
Section A. Active members
The membership of the Eta Delta chapter shall be composed of active, reserve, and honorary members in
accordance with the Constitution, Article III and International Standing Rules section 3.0. Active members are employed in educational work at the time of the election or have been retired from an educational position. An active member shall participate in the activities of the Society. Active members shall not exceed a total of forty-five.
Section B. Reserve members
Reserve membership shall be granted by majority vote to only those who are unable to participate fully in the activities of the Society because of physical disability and/or geographical location. (Constitution 2002 Article III-B-2)
Section C. Honorary members
Honorary membership shall be women not eligible for active membership who have rendered notable service to education or to women and are elected to honorary membership in recognition of such service. They shall be privileged to participate in all activities except that of holding office.
Section D. New members
- Recommendations for prospective members shall be submitted to the membership committee for screening.
- The membership committee shall present its recommendations for chapter consideration at a chapter meeting, and the chapter shall vote on the prospective members at the next chapter meeting.
- The chapter will use either the preferential ballot or the four-fifths of the ballots cast rule to elect new members.
- Orientation shall be held at least one week prior to initiation.
- Initiation shall be conducted at a chapter meeting.
Section E. Termination of Membership
- Membership in the Society is terminated for non-payment of dues and fees, resignation, or death.
- Failure to meet the dues and fees deadline of October 31 shall result in termination of membership.
- No member may be terminated for non-payment of dues and fees without multiple contacts from chapter members, including a collaboration of the president, treasurer, and membership chairman and sponsors.
- Resignations shall be submitted in writing to the chapter president.
Section F. Membership Records
- A continuous record of chapter membership shall be kept by the membership chairman and the treasurer.
- This includes names, membership numbers and dates for all current and former members, new initiates, membership status and status changes (ex: from active to reserve), termination with reason for dropping, transfers in or out, and reinstatement.
Section G. Reinstatement to Membership
Upon written request, a former active member or present reserve member may be returned to active
membership. No reinstatement fee is required.
Article IV—Finances
Section A. Governance of Finances
Where applicable, the Constitution, Article IV and International Standing Rules, Section 4.0, shall govern
chapter finances.
Section B. Annual Dues
- Chapter dues and any assessments shall be established at the first business meeting of the fiscal year by a two-thirds (2/3) vote of those attending. Assessments may include but not limited to ASTEF and International funds.
- The amount of chapter dues and assessments shall be recommended by the finance committee, and shall include international and state dues as established by these organizations.
- Annual dues shall be required of active and reserve members. Reserve members are exempt from chapter assessments.
- Each active and reserve member shall pay an annual $1 fee to international scholarships.
- The chapter finance committee shall submit annually a proposed budget for executive board approval. The approved budget shall be adopted at the first business meeting by two-thirds of the members present.
- Expenses other than those on the approved budget shall be approved by the chapter president prior to payment.
- All checks for chapter business shall be co-signed by both the president and the treasurer.
- The finance committee shall report the results of an annual review to the chapter executive board.
- An initiation fee of $10 shall be required of all new members, except honorary members.
- Any memorial donation received by the chapter shall be divided equally between the grant-in-aid fund and the scholarship fund, unless otherwise specified by the donor.
- Each member shall purchase her own keypin and society publications.
- Members who do not wear keypins to meetings shall be assessed a fee of 25 cents payable to the treasurer to defray expenses to be recommended by the scholarship committee.
- The chapter shall maintain a fund for grant-in-aid.
- The chapter may give grant-in-aid for courses completed any time from June 1 of one year to May 31 of the following year.
- No recipient will receive an award unless she is enrolled in college and attending during the semester for which the grant is awarded.
- Procedure for application can be found in Chapter Rules, Section X.
- The chapter shall maintain a fund for state and/or international scholarships.
- The chapter shall approve the amounts of money to be contributed to ASTEF for chapter honors status and other Society funds.
- In odd-numbered years, $200 shall be budgeted to help defray the chapter president’s expenses at the state convention.
- In even-numbered years, $300 shall be budgeted; $100 to the chapter president and $200 to the president-elect to help defray expenses at the state convention.
- Each year a $100 incentive shall be budgeted for a member recommended by the scholarship committee and to help defray her expenses to attend the Alpha State Convention for the first time. The recipient is expected to attend all general sessions and several breakout sessions to include those relevant to her chapter office or committee appointment.
- Upon the death of a member’s spouse/significant other, parent, or child, a single red rose will be delivered on behalf of the chapter by the president or her designee.
- Upon the death of a chapter member, a memorial of $100 shall be sent to the charity of her family’s choice or be divided equally between the grant-in-aid fund and the scholarship fund.
- An annual contribution to the state scholarship fund for honors status and other Society funds may be made by the chapter, the amount of which shall be determined by a two-thirds vote of the members present.
Article V—Organization
Section A. Chapter
- Eta Delta Chapter shall govern the conduct of its business in a manner consistent with the Constitution, International Standing Rules, Texas State Bylaws, State Rules, and the Eta Delta Chapter rules.
- After chapter approval, updated chapter rules shall be submitted to the state bylaws and rules committee as required by state governing documents.
- The chapter officers, except the treasurer and the parliamentarian, shall be elected in accordance with the Constitution, Article VI, Section D.3.
- The chapter president shall attend the state executive board meetings and represent the chapter as a voting member.
Eta Delta shall participate in activities of Area III as assigned by the state executive board.
Section C. Coordinating Council
- Eta Delta shall be a member of the Greater Houston Area Coordinating Council (GHACC) and shall budget the amount of dues established by the Council.
- The chapter president or her designee shall represent Eta Delta at the GHACC activities.
- The chapter shall cooperate with the Coordinating Council in planning, scheduling, and implementing activities of mutual concern.
- Eta Delta Chapter shall encourage members to participate in the fall area meeting in odd-numbered years.
Article VI—Officers and Related Personnel
Section A. Officers
- Chapter officers shall be a president, a first vice president, a second vice president, a recording secretary, all elected by the chapter (in accordance with the Constitution, Article VI and International Standing Rules 6.03), treasurer elected (with vote) by the executive board and a parliamentarian (without vote) appointed by the president.
- Chapter officers shall be elected by a majority vote of members present at the February meeting of even numbered years.
- The Finance Committee shall be comprised of five members serving for two rotating biennia. The president and treasurer will serve as ex-officio members.
- Chapter officers shall perform the duties enumerated in the Constitution, Article VI, Section C.
- The chapter president shall attend the State Executive Board meetings and shall represent the chapter as a voting member. If the president is unable to attend, she shall appoint a representative from the membership.
- Elections for chapter officers are held in even-numbered years.
- The current nominations committee shall make nominations for officers and members of a nominations committee and of a finance committee in December of odd-numbered years. The chairman of the incoming nominations committee and of the finance committee shall be named by the president from among the elected members of the committee.
- The nominations committee shall submit the name of one nominee for each elective office. Prior consent of each nominee must be obtained. The slate, with candidate qualification, shall be presented to the chapter members. Nominations may be made from the floor with the consent of each nominee.
- If there is only one nominee for an office, election shall be by voice vote and a majority of the votes cast, elects.
- If there are two or more nominees for an office, election will be by ballot vote and a majority of votes cast, elects. The nominations committee shall prepare the ballots and conduct the election.
- The term of office for chapter officers shall be a term of two years or until a successor is named. No officer, except the treasurer, may serve in the same office longer than two terms in succession.
- Officers shall take office on July 1 following their election.
- The executive board shall elect the treasurer each biennium.
- If a vacancy occurs in the office of president, the first vice president shall become president.
- If a vacancy occurs in any other elective or appointed office, the chapter president shall name a successor.
- The first vice president shall serve as educational excellence committee and as program committee chairman. The second vice president shall serve as social committee chairman.
- Installation of officers shall be held in May of even-numbered years.
- Eta Delta Chapter shall purchase and present the president’s pin to her at the installation of officers’ ceremony.
Article VII—Chapter Executive Board
Section A. Members
- Members of the executive board shall be the elected officers of the chapter and the immediate past president or other non-voting members as determined by the president.
- Members ex officio of the executive board shall be the treasurer, with vote, and the parliamentarian, without vote.
The duties of the executive board shall be those specified in the Constitution, Article VII, Section C.
Section C. Meetings
The executive board shall meet at least twice annually.
- All board members being notified, matters requiring immediate board action may be voted upon by postal or electronic mail, or in an electronic meeting wherein all members may simultaneously hear one another and participate during the meeting. A majority vote of board members shall be required for action.
A quorum shall be a majority of the voting members of the board.
Article VIII—Committees
Section A. Standing Committees of Eta Delta shall be governed by the Constitution, Article VIII
- Society Business: archives, bylaws and rules, ceremonies, communications & publicity, finance and audit, membership/telephone, nominations, necrology, technology, and yearbook.
- Society Mission and Purpose: achievement awards, scholarship, educational excellence, which includes global awareness, legislation, music, personal and professional enrichment, programs and service projects, and research.
- Special chapter committee: social
- Eta Delta Chapter committees shall be responsible for any work represented by the international committee descriptions in Constitution, Article VIII, Section B and C.
- Chapter committees shall refer to State Rules, Section 9.0, for additional responsibilities.
- Eta Delta Chapter may establish standing committees to carry out these duties as well as special committees when needed.
- Required reports of the work of chapter committees shall be prepared on forms supplied by international headquarters and submitted to the person designated on the forms by the state deadline.
- All committees shall be appointed by the chapter president, except the nominations committee and the finance committee, and the president shall be an ex officio member of all other committees.
- Special committees may be created to carry out projects authorized by the chapter.
Section D. Voting
All members being notified, matters requiring immediate action may be voted upon by postal or
electronic mail, or in an electronic meeting wherein all members may simultaneously hear one another
and participate during the meeting. A majority vote of committee members shall be required for action.
Article IX—Chapter Meetings
Section A. Meetings
- Eta Delta Chapter shall hold six business meetings each year September through May, omitting January. Eta Delta members are encouraged to participate in the GHACC Fall Luncheon and the Area 3 Fall Workshop held in alternating years. Meeting dates and times shall be determined by the social committee and printed in the chapter yearbook and newsletter.
- Chapter meetings shall be held the first Saturday of the month unless extenuating circumstances necessitate a change that shall be communicated to all members in a timely manner.
- The president shall be encouraged to limit business meetings to thirty minutes and the entire meeting to a maximum of two hours.
- The membership committee shall be responsible for recording attendance, contacting absentees, reminding members of meetings and timely reporting the number of expected attendees to the hostesses.
- All members being notified, the chapter may use an electronic meeting wherein all members may simultaneously hear one another and participate during the meeting.
A quorum for chapter business shall be 40% (rounded to the next whole number) of the active
membership.
Article X—Publications
Section A. Chapter Newsletter
- The chapter shall publish a newsletter, Eta Delta Data, each month September to May, except January, before each chapter meeting. The newsletter will be distributed by email to all members with Internet service or by regular mail to all other members.
- Copies shall be sent to designated state personnel and to the Area III Coordinator.
- Members requesting a printed copy in addition to the electronic copy shall pay an annual fee to be determined by the chapter and collected annually with the dues.
Section B. Chapter Website
The chapter shall maintain a website that is certified by the society. The service subscription shall be
included in the budget.
Section C. Special Publications
Any special publications (e.g., chapter brochures) must be approved by the chapter president before
printing.
Section D. Approval of Content
The chapter president shall approve the content of any publication (e.g., newsletter, yearbook,
brochure, article submitted to a news organization) prior to release.
Article XI—Special Chapter Policies
Section A. Grant-in-Aid
- By September 1 of each year, applications for grant-in-aid must be submitted to the personal/professional enrichment committee.
- Eligible applicants will be presented to the membership for their approval at the first business meeting. A two-thirds vote, by ballot, of members present shall constitute approval.
- The personal/professional enrichment committee will determine the amount of the grant-in-aid with consideration given to the number of qualified applicants, the number of credit hours to be taken, and the funds available. The grant shall not be less than $50 and not more than $200 per semester.
- An applicant for grant-in-aid must be working toward an undergraduate degree in the field of education or completion of teacher certification.
- Selection of award recipients shall be the responsibility of the awards committee.
- Awards shall be presented at the May meeting.
- Certificates shall be given to members with perfect attendance for chapter business meetings.
- Selection of the recipients of the Eta Delta Achievement Award and the Eta Delta Lifetime Award shall be based on chapter approve guidelines as printed in the attached Appendix A and Appendix B, respectively.
- A rose guard shall be presented to the Eta Delta Achievement Award recipient, and a rose guard with a ruby inset shall be presented to the Eta Delta Lifetime Achievement Award recipient in the years the award committee determines worthy recipients.
Article XII—Amendments
Section A. Provisions for Amendments
These chapter rules may be amended by a two-thirds vote of members present at a chapter meeting
following a thirty-day previous notice of the proposed amendment(s).
Section B. Method of Amending
When an amendment(s) is to be considered, a written amendment shall be presented at the meeting
prior to the meeting at which voting will take place and will also be included in the newsletter prior to
the voting.
Article XIII—Parliamentary Authority
Section A. Governing Documents
Roberts Rules of Order Newly Revised (current edition) shall govern the proceedings of Eta Delta
Chapter in all cases not provided for in the Constitution, International Standing Rules, and State
Bylaws, State Rules, and these chapter rules.
Section B. Revision of Chapter Rules
Chapter Rules should be revised when the chapter votes to change a policy, when The Delta Kappa Gamma Society International and/or the Texas State Organization, make changes which affect chapter rules.
Article XIV—Dissolution
In the event that it becomes necessary for Eta Delta Chapter to dissolve, there must be strict adherence to the provision of the Constitution, Article XIX, 3, and the State Rules, Section 16.2.
Note 1: These Chapter Rules were amended and approved by chapter vote on April 6, 2002
Note 2: These Chapter Rules were updated and reprinted by on April 8, 2010
Note 3: These Chapter Rules were updated and reprinted on October 21, 2012
Note 4: These Chapter Rules were updated and reprinted on February 17, 2013
Last revision: September 2015 |